Privacy Policy

When you apply to haul for CROWN LOGISTICS, we collect the information needed to verify your authority to operate and to keep freight moving safely. This includes:

• Company details — legal name, MC number, DOT number, and EIN / Tax ID
• Contact details — name, email address, and phone number
• Business address — street, city, state, and zip code
• Equipment details — truck type and trailer type
• Compliance documents — MC Authority, insurance certificates, and W-9 forms
• Technical data — device type, browser, and IP address, collected automatically when you use this site

We use the information you provide to:

• Verify your operating authority and insurance coverage
• Set you up as an approved carrier in our network
• Match your equipment to available loads
• Meet our own tax, safety, and regulatory reporting obligations
• Contact you about your application, active loads, or account status

We do not use your data to make automated decisions that carry legal effect without human review.

We share carrier data only where it is necessary to run the network or where the law requires it:

• With shippers and brokers, to confirm you are authorized to move a given load
• With our cloud storage and identity-verification vendors, under contracts that limit their use of your data to providing that service
• With regulators such as the FMCSA, when compliance verification is requested
• Where disclosure is required to comply with a subpoena, court order, or applicable law

We do not sell carrier or driver information to third parties.

Documents you upload — MC Authority, insurance certificates, W-9 forms — are encrypted in transit and at rest in our cloud storage. Access is restricted to personnel who need it to process your application, and every access is logged.

No system is completely immune to risk. If we ever become aware of a breach affecting your data, we will notify affected carriers without undue delay.

Depending on where your business is registered, you may have the right to:

• Request a copy of the personal data we hold about you
• Ask us to correct inaccurate information
• Ask us to delete your data, once it is no longer required for compliance or contractual purposes
• Withdraw consent for optional communications at any time

To exercise any of these rights, contact us using the details at the end of this policy.

This site uses a small number of essential cookies to keep you signed in and to remember your form progress. We also use analytics cookies to understand which parts of the onboarding flow are working, and which aren't.

You can disable non-essential cookies in your browser settings; the application form will still function without them.

We retain carrier records, including compliance documents, for as long as your carrier account is active and for a period afterward required by transportation and tax regulations — typically several years past the end of the working relationship. After that period, records are securely deleted.

Our services are intended for licensed carriers and their authorized representatives, not for individuals under 18. We do not knowingly collect information from minors.

We may update this policy as our services or legal obligations change. Material changes will be reflected by a new effective date at the top of this page, and where appropriate, we'll notify active carriers directly.

Questions about this policy or your data? Reach our compliance team:

• Email: privacy@crownlogistics.org
• Phone: (555) 200-4100
• Mail: CROWN LOGISTICS, Attn: Data Privacy, 4400 Freight Way, Houston, TX 77032